Inspecting the venue, making the right questions.

Maybe you have already chosen an architectonical style, an approximate number of guests, where in the world, the potential venue, you’ve checked the availability, but you still don’t feel secure. Below you will find some points to consider and question to make if you have evaluated to scout the venue on your own.

Tuscan wedding Villa

1) First feeling

As it happens with house hunting, once you’ll be there, you will feel the atmosphere, and it is going to be like for a movie director, they feel in a second the positive emotion once they see the first actor for the first time, or the right setting to shoot a scene. However, take your time to think about it; walk around the venue like you were a guest. If there is a vineyard for the entrance, a lawn for the aperitif, an elegant salon for a moment of relaxation, a big room with high windows, or a wide glass wall, you have to consider all these places together, evaluating them in a sequence. Yes, like a movie director. We’re talking about windows because an important key factor will be the light.

Tuscan wedding venue

Is there enough light? Or maybe would you need artificial light to brighten rooms? A boho atmosphere does not require so much light inside. But different is if you want to party in the daylight. Because if you like the natural light, what about rainy days? In this case, you have to evaluate how your wedding could be following the B plan, inside the venue, putting the right lights on a rainy day.

Tuscan refined Villa

2) Aesthetics

Is there a particular combination of colors, or is there some design that inspires you for the style or the theme chosen by the both of you? If you’re watching a naked salon, remember that it will look different when there are people and furniture. Another important question to make is: “Is the venue hosting more than one event in one day?” If yes, how is your privacy defended?

3) Logistics

Go straight to the point with logistical questions to ask the owner when you’ll be in the venue.

What service can they provide at the wedding rental? (Assuming they make packages). Will you be obliged to work with any of their favorite vendors, such as caterer or florist? Will you bring your drinks, and if so, are there any fees to consider? Are there any noise and sound limitations to consider for the entertainment moments? Are there any restrictions like “No candles,” “No hanging things on walls or beams,” and so on? Are there multiple and easy access to electrical outlets? These are boring things, but it will be necessary to go deep in detail when you start thinking about the DJ or a presentation you want to show during the wedding breakfast. What are the access and clearance timings? Important in particular if you have to delete everything from the venue immediately after the guests have left at midnight! Is there a storage area to use for drinks deliveries the day before or for the storage of personal items to be collected the following day? Is there adequate parking for guests? We advise you to consider the comfort of all the guests at your wedding.

Grand Hotel Convento Amalfi

4) Accommodation

Are you planning to have all your guests at the same venue? If yes, you should discuss with the owner about the venue’s capacity to host all your guests. Consider this kind of venue (wedding venue) normally have most of their room as suites. Therefore the cost of accommodation would be very high. You could then evaluate to host in the wedding venue only your close ones and get the other guests hosted in other hotels nearby. In this situation, we, as destination wedding planners in Italy, can surely assist you with our services.

4) Costs

Yes, you will maybe have a price guide for the venue’s rent, but there may be additional costs in the budget pot. So do not forget these questions to ask when viewing the venue. Are there any additional costs for a night extension if you do not want the party to end at midnight? Or would the owner charge you for the extra hours as he/she has to pay the staff over a certain time? Other extras can be security, wardrobe, and cleaning services. Therefore be sure to ask about all these. Does the rental include VAT? In Italy, for example, the VAT for the venue’s rent is 22% and for the catering is 10%. of the fee of the caterer (that can be an external supplier). Do not underestimate all these aspects…

Sorrento - Feeling Italy - Villa

5) Pictures

Takes an abundance of photo with your phone when viewing the venue, because things are never exactly like memories. But even images taken from google of other weddings at the same venue, been captured in different spaces at different times, can be useful. Well, maybe many other questions could be formulated, but each situation is connected to different circumstances. This is a general guide to do things on your own.

Villa Astor - Sorrento

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